Home-Based billing for private clinics

Private consultants, physiotherapists, therapists, small clinics and dental or aesthetic practices.

A monthly fee per client or a percentage of the fees you help collect. Some people also charge a one-off setup fee.

• Accurate with numbers and detail
• Comfortable with accounting or practice software
• Discreet with sensitive information
• Polite but firm when chasing payments

• Patient records are health data, so check your UK GDPR duties, whether you need to pay the ICO data protection fee, and what your clients must have in writing with you
• Professional indemnity and cyber insurance are worth checking before you handle client money or records
• Insurers often have their own rules on who can bill and how, so check what each one requires of the consultant and of you as their agent
• Secure your laptop, email and backups, and never use personal accounts or shared devices for patient data
• Relying on one or two clients is risky, so keep looking for new ones

Estimates suggest startup costs are typically around £300 to £2,000, depending on the software, equipment and insurance you choose. It is worth checking professional indemnity and cyber insurance before handling client money or records.

Monthly revenue is typically estimated at around £500 to £3,000, depending on how many clients you take on and the hours you work. Relying on one or two clients is risky, so keep looking for new ones.

Patient records are health data, so check your UK GDPR duties, whether you must pay the ICO data protection fee, and what clients need in writing. Also check each insurer's rules on who can bill and how.