Document Digitizing and Data Entry Service

Law and accounting firms, property management companies, construction firms, clinics, schools and small organizations clearing out filing cabinets.

Fixed project quotes based on volume, or a per-document or per-page rate, plus monthly retainers for ongoing entry. Larger projects can be split across helpers.

• Accurate typing and spreadsheet or database skills
• Project quoting and planning
• Quality checking others' work
• Client communication and handling confidential material

• Handling sensitive records (health, legal, financial) may bring privacy rules, so check your federal and provincial obligations and any client requirements
• Check who needs to be covered by WCB/WSIB if you hire helpers, as rules differ by province
• Professional liability and cyber insurance are worth checking given the data you hold
• Check whether your municipality requires a home-based business licence, or a commercial licence if you rent space
• Secure storage and safe disposal of paper and digital files should be agreed in writing with clients

Startup costs are typically around $1,000 to $5,000, depending on the scanning equipment, software, secure storage and insurance you choose. Costs may rise if you hire part-time helpers for larger projects.

Monthly revenue is typically estimated at around $1,500 to $7,500, depending on project size, how many clients you win and whether you use helpers. The estimate assumes at least about 15 hours a week.

Check privacy obligations for sensitive health, legal or financial records, plus any client requirements. If you hire helpers, check WCB/WSIB coverage in your province. Also check insurance, municipal licensing and agree secure storage and disposal in writing with clients.